About Enfield Youth Football Club

Elected Offices of Enfield Football Club Youth Section

Chairman: Sanjay Backory
Vice-Chairman: Vacant
General Secretary: Sanjeet Backory
Treasurer: Cliff Lovett
Kit and Equipment: Cliff Lovett
Child Welfare Officer: Rob Mullins
Minutes Secretary: Salma Gopaul
Middx Liaison Officer: Kert White
Committee Member - Vacant

Home Ground: Enfield Playing Fields, Donkey Lane, Enfield, EN1 3PL

Enfield Youth Football Club section is an independently, parentally-funded club. But no other associations or clubs of a similar name or otherwise.

Enfield Youth Football Club section is affiliated to the Middlesex County FA and endeavours to adhere to the rules and recommendations of the Association in all respects.

What Enfield Youth Football Club section provides.

The Youth section is conscious of the need to provide value to its members in return for their membership fees. In addition to the commitment of our officials, managers and coaches, Enfield Youth FC section provides the following:
• Entry to league and cup competitions appropriate to each team and the attendance of a team manager or coach at all matches and training sessions.
• Each team coach (and/or manager) is required to attend an FA sanctioned coaching course appropriate for young people at their earliest possible opportunity. Where possible this will be at the expense of the Youth section.
• Each team manager or coach is required to attend a basic First Aid course at their earliest convenience. Where possible this will be at the expense of the Youth section. Until such a course has been attended it is the responsibility of the team manager to identify a person responsible to assist when a player is injured during attendance for a match.
• A First Aid kit will be available at all league and cup matches and training sessions.
• All playing members will be insured against accident through the Middlesex County Youth FA. Insurance is included in our County membership fees.
• All Club Officials, Managers and Coaches will be sanctioned by the Criminal Records Bureau.
• Playing members will be provided with a kit including Club tracksuit top, socks, shorts and shirts. Other forms of kit will be provided where available and finances allow.
• Training equipment such as balls, cones, discs and bibs will be available to each team.
• Where possible, subject to financial support, the Youth section will endeavour to arrange tours, trips, friendly matches and other recreational activities (outside of league and cup fixtures) at the discretion of the team manager and coach.
• At the end of each season trophies for Managers Player, Players Player and Parents Player will be awarded for each team. In addition all playing members will receive an award in recognition of their contribution to Enfield Youth FC section.

Enfield Youth Football Club Constitution and Club Rules:

1. Name
The club shall be called Enfield Youth FC (the “Club”)

2. Objects
The objects of the Club shall be to provide facilities, promote the game of association football, to arrange matches and social activities for its members and community participation in the same.

3. Status of Rules
These rules (the “Club Rules”) form a binding agreement between each member of the Club.

4. Rules and Regulations
(a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force.
(b) No alteration to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.
(c) The Club will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.

5. Club Membership
(a) The members of the Club from time to time shall be those persons listed in the register of members (the “Membership Register”) which shall be maintained by the Club Secretary.
(b) Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time. Membership shall become effective upon an applicant’s name being entered in the Membership Register.
(c) In the event of a member’s resignation or expulsion, his or her name shall be removed from the Membership Register.
(d) In the event of a registered member requesting a transfer of membership to another club or association, all outstanding fees and fines must be paid; otherwise the transfer will be refused.
(e) The FA and Parent County Association shall be given access to the Membership Register on demand.
(f) All members and their parents, supporters, friends or family shall abide by the club rules and the Respect Code of Conducts set out in this handbook.

6. Annual Membership Fee.
(a) An annual fee payable by each member shall be determined from time to time by the Club Committee and set at a level that will not pose a significant obstacle to community participation. Any fee shall be payable on a successful application for membership and annually by each member. Fees shall not be repayable.
(b) The Club Committee shall have the authority to levy further subscriptions from the members as are reasonably necessary to fulfil the objects of the Club.
(c) Each individual team and their Team Manger are responsible for collection of the annual membership fee and to the deposit of such into the clubs bank account. Each must present a monthly statement of accounts to the treasurer at each scheduled meeting.
(d) If there are extenuating circumstances, such as financial embarrassment through sickness or unemployment, the Treasurer may consider subsidising through a reduction or suspending membership fees if possible.

7. Resignation and Expulsion
(a) A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of his/her resignation. A member whose annual membership fee or further subscription is more than two (2) months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in its opinion, it would not be in the interests of the Club for them to remain a member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (the “Club Property).

8. Discipline and Sporting Behaviour
(a) Players, Parents and Spectators must adhere to the clubs Respect Code of Conduct. Any breach of these codes may from time to time incur a club, league or association fines, these are payable by the playing member not the Youth section.
(b) Suspensions can be imposed by the League, the Middlesex FA and/or the Youth section. The club operates a Disciplinary Committee drawn from the Management committee which will examine each case. In certain cases the player may be suspended from playing due to a decision taken by the Club Committee alone.
(c) Suspensions due to discipline may also include School and County football.
(d) The club has five levels at which a disciplinary action may be invoked, they are: -
• Suspension
• Verbal Warning
• First Written Warning
• Final Written Warning
• Membership removal

9. Club Committee
(a) The Club Committee shall from time to time consist of the following Club Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and Minutes Secretary and up to 5 other members, elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of tie. Meetings of the Club Committee shall be chaired by the Secretary or in their absence the Treasurer. The quorum for the transaction of business of the Club Committee shall be three.
(c) Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
(f) Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(g) The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

10. Annual and Extraordinary General Meetings
(a) An AGM shall be held in each year to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club’s finances over the previous year;
(iii) elect the members of the Club Committee; and
(iv) consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.
(c) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(d) The Secretary shall notify each member of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(e) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
(f) The Club Secretary, or in their absence a member of the Club Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

11. Club Teams
At its first meeting following each AGM the Club Committee shall appoint a Club member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Club Committee at its last meeting prior to an AGM a written report of the activities of the team.

12. Club Finances
(a) A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque or online payment signed or authorised by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
(c) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
(d) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away-match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
(e) The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.
(g) The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting. A copy of any Financial Statement shall, on demand, be forwarded to the FA.
(h) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“the Custodians”), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision.
(i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(j) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
(k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

13. Fund Raising, Advertising and Sponsorship
(a) The Youth section is dedicated to engaging in a variety of methods and activities to secure the finances of the club. Parents/guardians and friends of the club are expected to actively support, assist, organise and engage in events designed to raise funds which are sanctioned by the Management Committee. The Management Committee also welcomes offers of sponsorship/advertising from organisation and/or companies deemed appropriate by the Management Committee. Any monies raised through organised events, activities, sponsorship or advertising will be distributed throughout the club by agreement of the Management Committee.

14. Dissolution
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Committee shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, the Parent County Association or The FA for use by them for related community sports.

Enfield Youth Football Club

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