What is hoteling? Why should your organization adopt this system?

What is Hoteling?

The term "Hoteling" is used to describe an office management system that allows employees to schedule the use of their office workstations, such as cubicles, meeting rooms, desks, and other office equipment as needed. The term "office hoteling" is also used to describe a booking-based, unspecified seating system that allows employees to book workspaces before they arrive at the office. This is an alternative to traditional office seating.

How does hoteling work?

For employees who travel frequently, such as those in sales or consulting firms, the hoteling system is better. It can be used with any type of organization. To manage office functions such as employee ID badges, office location and office space, it uses a Office hoteling software integrated to the company's IT system. Hoteling allows workers to reserve their desks for a day or a set period of time.

1. The web-based Online Room Reservation System is available to employees who report to the office, or log in remotely. They can login with their company access and select the workspace they prefer. They can then choose their desks, cubicles or meeting rooms by viewing a 3D Floormapof the office. This allows them to visually select the workspace they like. After the booking process is completed, other office functions are transferred to the system, such as the routing and preparation of the workstation by an office "concierge".
4. Workers must "check in" at the office via terminals or mobile app incorporated into the database. Once they have arrived, they will need to "check out" once they are done with their reservation.

Why should your organization adopt a hoteling system?

Office hoteling has many benefits for mobile workers and business owners. Hoteling is essentially a way for agile workers to return home, plug their laptop into a cubicle, and then meet with their team to discuss progress and updates on projects. This system can be a huge benefit to organizations:

* Save on Commercial Real Estate
* More opportunities for staff to mingle and collaborate
* Increasing worker mobility
* More efficient use of office equipment and workspaces
* Lower overhead expenses

How do you integrate the hoteling system in your organization?

Before considering implementing the hoteling system within their business, you need to do the following:

*Identify the organization's goals

To improve teamwork and collaboration, some organizations resort to office hoteling. Some organizations provide private areas for employees to increase focus and concentration. It is important for business owners to be able identify their organizational goals. To make the best use of space, business owners should be able to identify their organizational goals and analyze the workflow habits of their employees.

*Take into account the organization's culture

Organizations should also examine their workplace culture. Some employees prefer traditional offices where their status is tied to the space. Unconventional officing, however, requires employees to work in non-territorial manners and respect shared areas.

*Take a look at a range of arrangements.

Before you decide to implement office accommodation in your company, To avoid making drastic changes that could negatively impact employee productivity, morale, or the bottom line, make sure you have support from your employees.

DeskFlex Web Based Booking Software

DeskFlex can be used to help you find the right solution for your needs.Total office management softwareThis makes it easier for companies to adopt hoteling and improve employee productivity.

Set a reminder to learn more about DeskFlex's hotel scheduling software.