1 Apologies for absence
2 Minutes and action from previous meeting
3 Matters arising
4 Reading and adoption of the Hon. Secretary’s Report
5 Reading and adoption of the Hon. Treasurer’s Report
6 Proposed Alteration to Rules re: CASC (see below)
7 Election of Officers:

The Committee recommends the following members for election:

Rugby Club Chairperson – Amy Atkinson

Hon. Secretary – Rupert Bradshaw

Hon. Treasurer – TBC

Senior Rugby Chairperson – Chris Sills

Junior Rugby Chairperson – Mark Zissler

If you wish to nominate a member for any position, please do so in writing – with such nomination duly seconded by another member of the club – at least 14 days before the AGM. Nominations – addressed to Hon Sec, OWRFC – may be sent via post to The Clubhouse, or via email: secretary@owhitgiftianrfc.club

The Committee would like to thank Dave Moyise, who is stepping down as Seniors Chair, for his passionate dedication to the Club in the past few years (and thank him in advance for his continued support in the Honorary role of Club Captain).

We would also like to thank our Treasurer Joe Queening, who has expressed a desire to continue supporting the committee in a more operational role, should a new Treasurer be elected.

8 Any other business

All Members of the Rugby Club who have paid their membership subscriptions in full are eligible to vote at the meeting.

Rupert Bradshaw (secretary@owhitgiftianrfc.club)
Hon. Secretary
Wednesday 29 May 2024

Proposed Alteration to Rules (6)
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According to Section 19 of the OWRFC Constitution, any alteration / addition of Club rules shall require a two thirds majority at an AGM/EGM.

At the AGM on the 27 June 2024, we will therefore be asking members to vote on a proposal (6) for OWRFC to register as a Community Amateur Sports Club (CASC).

More detail on this proposal is included below for your reference.

Subject – Evaluating Benefit of OWRFC registering to be a Community Amateur Sports Club (CASC)

Date – 29 May 24

Author – Joe Queening (OWRFC Treasurer)

Objective – The purpose of this decision paper is to evaluate the benefits and provide a recommendation to the OWRFC Members regarding the proposed registration of OWRFC as a CASC. The OWRFC Committee is requesting delegated authority from the OWRFC Members to conduct this change.

Background – OWRFC is currently unincorporated with no special status. The Committee believes currently there are no benefits to incorporation; however, benefits can be associated with becoming a CASC or Charity.

Recommendation – Based on the benefits outlined and the analysis conducted (Appendix 1), it is recommended that OWRFC proceeds with the registration with HMRC as CASC status.

Benefits of Registering as a CASC
1. Liaison with Institutions: By registering as a CASC it will allow OWRFC to be recognised under that “brand”. This will enable benefits of applying for ‘non-profit’ status and preferential rates.

2. Revenue Growth Mitigation: Currently we are within the thresholds, but by conducting this change it will provide a suitable foundation for the tax requirement to be mitigated ensuring maximum retention for the benefit of the club and community.

Appendices
Appendix 1 – OWRFC CASC Comparison (Excel sheet – available upon request)