Privacy Policy for London Scottish Amateurs
Effective Date: 1 September 2024

1. Introduction
London Scottish Amateurs ("we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect the personal information you provide to us through our website (the "Site"). By using our Site, you consent to the practices described in this Privacy Policy.

2. Information We Collect
We may collect and process the following types of personal information:

2.1 Information You Provide to Us:

• Personal Details: When you register on our Site, sign up for events, or contact us, we may collect personal information such as your name, email address, postal address, phone number, and date of birth.
• Medical Information: We may collect medical information if you provide it to us for participation in sports activities, including any relevant health conditions, allergies, or emergency contact details.
• Payment Information: If you make a purchase or donation, we may collect payment information such as your credit card number and billing address. We use a secure third-party payment processor and do not store payment information on our servers.

2.2 Information We Collect Automatically:
Cookies and Tracking Technologies: We use cookies and similar technologies to collect information about your use of our Site, such as your IP address, browser type, pages viewed, and time spent on our Site. For more information on our use of cookies, please see our Cookie Policy.

3. How We Use Your Information
We use your personal information for the following purposes:

3.1 To Provide Our Services: We use your information to process your registration, manage your account, facilitate your participation in sports activities, and provide customer support.

3.2 To Communicate with You: We use your contact information to send you updates, newsletters, promotional materials, and other information related to our services. You can opt-out of receiving marketing communications at any time by following the unsubscribe instructions in our emails or contacting us directly.

3.3 To Improve Our Site: We use the information we collect to analyse and improve our Site, enhance user experience, and develop new services and features.

3.4 For Safety and Security: We use your information to maintain the safety and security of our Site, including preventing fraud, monitoring for malicious activity, and enforcing our Terms and Conditions.

4. Sharing Your Information
We do not sell, rent, or lease your personal information to third parties. However, we may share your information with third parties in the following circumstances:

4.1 Service Providers: We may share your information with trusted service providers who assist us in operating our Site, conducting our business, or providing services to you. These service providers are required to maintain the confidentiality of your information and are prohibited from using it for any other purpose.

4.2 Legal Compliance: We may disclose your information if required to do so by law or in response to a valid request from a governmental authority, including to meet national security or law enforcement requirements.

4.3 Protection of Rights: We may disclose your information when we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others, including for fraud prevention and credit risk reduction.

5. Safeguarding Children and Young People
5.1 Child Safeguarding: Protecting the privacy of children and young people is important to us. We do not knowingly collect personal information from children under the age of 13 without parental consent. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information.

5.2 Parental Consent: For children aged 13 to 17, we require parental or guardian consent to collect and use personal information in connection with our sports activities and programs.

6. Security of Your Information
We take appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee the absolute security of your information.

7. Retention of Your Information
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. When we no longer need your information, we will securely delete or anonymize it.

8. Your Rights and Choices
You have the following rights regarding your personal information:

8.1 Access and Update: You have the right to access and update the personal information we hold about you. You can do this by logging into your account or contacting us directly.

8.2 Delete: You have the right to request the deletion of your personal information, subject to certain exceptions (such as for legal compliance).

8.3 Opt-Out: You have the right to opt-out of receiving marketing communications from us at any time.

8.4 Data Portability: You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format.

9. Third-Party Websites
Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of these third-party websites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page with an updated "Effective Date." Your continued use of the Site after any such changes constitutes your acceptance of the updated Privacy Policy.

11. Contact Us
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at

This Privacy Policy outlines the key principles and practices related to the handling of personal information by London Scottish Amateurs. It is important to ensure that this policy is reviewed regularly to remain compliant with current laws and regulations, including the UK General Data Protection Regulation (GDPR) and other applicable privacy laws.

Cookie and Data Policy for London Scottish Amateurs
Effective Date: 1 September 2024

1. Introduction
London Scottish Amateurs ("we," "us," or "our") uses cookies and similar technologies on our website (the "Site") to enhance your browsing experience, provide personalized services, and improve our Site. This Cookie and Data Policy explains what cookies are, how we use them, and how you can manage your cookie preferences. By using our Site, you consent to the use of cookies as described in this policy.

2. What Are Cookies?
Cookies are small text files that are placed on your computer or mobile device when you visit a website. Cookies are widely used to make websites work more efficiently, as well as to provide information to the website owners. Cookies can be "persistent" or "session" cookies. Persistent cookies remain on your device for a set period of time or until deleted, while session cookies are temporary and are deleted once you close your browser.

3. Types of Cookies We Use
We use the following types of cookies on our Site:

3.1 Strictly Necessary Cookies:
These cookies are essential for the operation of our Site. They enable you to navigate the Site and use its features, such as accessing secure areas. Without these cookies, certain services you have requested cannot be provided.

3.2 Performance Cookies:
These cookies collect information about how visitors use our Site, such as which pages are visited most often and if visitors receive error messages from web pages. These cookies do not collect information that identifies a visitor. All information collected by these cookies is aggregated and anonymous. It is used only to improve the performance of our Site.

3.3 Functionality Cookies:
These cookies allow our Site to remember choices you make (such as your username, language, or region) and provide enhanced, more personalized features. They may also be used to provide services you have requested, such as watching a video or commenting on a blog. The information these cookies collect may be anonymized, and they cannot track your browsing activity on other websites.

3.4 Targeting or Advertising Cookies:
These cookies are used to deliver content that is more relevant to you and your interests. They may be used to deliver targeted advertising or to limit the number of times you see an advertisement. They also help us measure the effectiveness of advertising campaigns. We may share this information with third parties, such as advertisers, to help deliver relevant advertisements across the internet.

3.5 Third-Party Cookies:
In addition to our own cookies, we may also use various third-party cookies to report usage statistics of the Site, deliver advertisements, and improve the functionality of our services.

4. How We Use Cookies
We use cookies for the following purposes:

• To provide and improve our Site: Cookies help us understand how our Site is being used, allowing us to make improvements and provide a better user experience.
• To personalize your experience: Cookies allow us to remember your preferences and settings so you don't have to set them every time you visit the Site.
• To analyze Site usage: We use cookies to analyze how visitors interact with our Site, which helps us identify trends and improve functionality.
• To provide targeted advertising: Cookies help us deliver advertisements that are relevant to your interests.

5. Managing Your Cookie Preferences
You have the right to decide whether to accept or reject cookies. You can manage your cookie preferences in the following ways:

5.1 Browser Settings:
Most web browsers allow you to control cookies through their settings. You can set your browser to refuse cookies or delete certain cookies. However, please note that if you choose to disable cookies, some features of our Site may not function properly, and your experience may be affected.

5.2 Opt-Out Mechanisms:
Some cookies used for online advertising and analytics purposes can be managed through industry opt-out mechanisms such as the Network Advertising Initiative (NAI) or the Digital Advertising Alliance (DAA).

5.3 Cookie Consent Banner:
When you first visit our Site, you will see a cookie consent banner. By clicking "Accept All Cookies," you consent to our use of all cookies as described in this policy. You can also choose to "Customize Settings" to manage your cookie preferences or reject non-essential cookies.

6. Data Collected Through Cookies
The data we collect through cookies may include:

• Your IP address
• Browser type and version
• Device type and operating system
• Referring website (a site that has led you to our Site)
• Pages you visit on our Site and the time spent on those pages
• Links you click on our Site
• Other usage statistics

7. Data Sharing and Retention
7.1 Data Sharing:
We may share data collected through cookies with our service providers, business partners, and affiliates for the purposes described in this policy. We do not sell your personal data to third parties.

7.2 Data Retention:
We retain data collected through cookies for as long as necessary to fulfill the purposes for which it was collected, including for the purpose of complying with legal, accounting, or reporting requirements.

8. Your Rights and Choices
You have the right to access, update, or delete your personal data collected through cookies, subject to certain exceptions. For more information about your rights and choices regarding your personal data, please see our Privacy Policy.

9. Changes to This Cookie and Data Policy
We may update this Cookie and Data Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. Any changes will be posted on this page with an updated "Effective Date." Your continued use of the Site after any such changes constitutes your acceptance of the new policy.

10. Contact Us
If you have any questions or concerns about this Cookie and Data Policy or our use of cookies and similar technologies, please contact us at:

By using the London Scottish Amateurs website, you acknowledge that you have read, understood, and agree to be bound by this Cookie and Data Policy.

Terms and Conditions for London Scottish Amateurs Website
1. Introduction
Welcome to the London Scottish Amateurs website (the "Site"). These Terms and Conditions ("Terms") govern your use of our website. By accessing or using our Site, you agree to comply with and be bound by these Terms. If you do not agree with these Terms, please do not use our Site.

2. Use of the Site
2.1 Eligibility: You must be at least 18 years of age or have parental or guardian consent to use this Site. By using the Site, you represent and warrant that you meet this eligibility requirement.

2.2 License to Use the Site: We grant you a limited, non-exclusive, non-transferable, and revocable license to use our Site for personal, non-commercial purposes. You agree not to use the Site for any unlawful purpose or in any way that could damage, disable, overburden, or impair the Site.

2.3 Prohibited Conduct: You agree not to engage in any of the following prohibited activities:

• Using the Site for any illegal or unauthorized purpose.
• Interfering with or disrupting the security, integrity, or performance of the Site.
• Attempting to gain unauthorized access to any part of the Site or any other systems or networks connected to the Site.
• Uploading or transmitting viruses, malware, or any other harmful code.

3. Safeguarding Regulations for Children in Sport
3.1 Commitment to Safeguarding: London Scottish Amateurs is committed to safeguarding the welfare of all children and young people involved in our sports activities. We adhere to the guidelines and regulations set forth by the Child Protection in Sport Unit (CPSU) and other relevant bodies in England.

3.2 Code of Conduct for Coaches and Volunteers working with children under the age of 18:
All coaches, volunteers, and staff are required to:

• Undergo a Disclosure and Barring Service (DBS) check.
• Complete safeguarding training courses as mandated by governing bodies.
• Promote a safe and positive environment for children and young people.
• Report any concerns regarding a child's welfare to the designated safeguarding officer immediately.

3.3 Parental Consent: We require written consent from a parent or guardian for all children under the age of 18 participating in our activities. This includes consent for emergency medical treatment, photography, and participation in sports activities.

3.4 Reporting Concerns: If any individual has concerns about a child's safety or welfare, they are encouraged to report these concerns to our designated safeguarding officer. We have a zero-tolerance policy towards any form of abuse, and all reports will be handled confidentially and with the utmost seriousness.

3.5 Child Protection Policy: Our Child Protection Policy is available on request and outlines our approach to safeguarding, including procedures for dealing with allegations of abuse, whistleblowing, and managing allegations against staff and volunteers.

4. Privacy Policy
We are committed to protecting your privacy. Our Privacy Policy, which explains how we collect, use, and protect your personal information, is available on our Site. By using the Site, you agree to the terms of our Privacy Policy.

5. Intellectual Property Rights
All content on this Site, including text, graphics, logos, images, and software, is the property of London Scottish Amateurs or its licensors and is protected by intellectual property laws. You may not reproduce, distribute, or create derivative works of any content without our express written permission.

6. Limitation of Liability
To the fullest extent permitted by law, London Scottish Amateurs will not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or use, arising from or in connection with your use of the Site.

7. Indemnification
You agree to indemnify and hold London Scottish Amateurs, its affiliates, officers, directors, employees, and agents harmless from any claims, damages, losses, liabilities, and expenses (including legal fees) arising out of or in connection with your use of the Site or violation of these Terms.

8. Changes to the Terms
We reserve the right to modify these Terms at any time. Any changes will be posted on this page with an updated "Effective Date." Your continued use of the Site after any such changes constitutes your acceptance of the new Terms.

9. Governing Law
These Terms are governed by and construed in accordance with the laws of England and Wales. Any disputes arising from these Terms or your use of the Site will be subject to the exclusive jurisdiction of the courts of England and Wales.

10. Contact Information
If you have any questions or concerns regarding these Terms or the safeguarding of children, please contact us at:

safe@londonscottishminis.com

By using the London Scottish Amateurs website, you acknowledge that you have read, understood, and agree to be bound by these Terms and Conditions.