PRIVACY NOTICE

Under new laws coming into effect in May 2018, we need to provide you with certain details concerning how your personal data will be used and protected.
Preston Nomads take the protection of the data we hold about you as a member seriously and are committed to respecting your privacy. This notice is to explain how we may use personal information we collect and how we comply with the law on data protection, what your rights are.

Preston Nomads
Categories of personal data we collect
• Name and date of birth
• Contact details
• Medical/specific requirements information
• Disability information
• Emergency contact details
• Sporting experience information
• Video/Photography agreement
• Participation agreement
Our sources of the personal data
We obtain personal data from:
• The individual registering to join the club
• Club coaches and junior co-ordinator
• Medical practitioners
• Play-Cricket database
Automated decisions we may take
None
Who we will disclose your personal data to

• Leagues
• The ECB
• Coaches and other volunteers for administrating training sessions
• The County Cricket Board that supports the local Cricket Club whose programmes you have registered for
• Volunteers who work at cricket clubs/venues to support the delivery of sessions.
Legal basis for processing your personal data The legal basis for the collection and processing of your personal data is:
• for administration and programme delivery: that it is necessary to fulfil the contract that you are going to enter into or have

• entered into with us
• for dealing with medical needs: that you have given your explicit consentor in your vital interests.
• in all other cases: that it is necessary for our legitimate interests which are to build a programme to encourage participation in cricket and does not prejudice or harm your rights and freedoms.
Your right to withdraw consent Where you have given your consent to any processing of personal data, you have the right to withdraw that consent at any time. If you do, it will not affect the lawfulness of any processing for which we had consent prior to your withdrawing it.
Location of your personal data
The Club will keep your personal data within the European Economic Area.

How long we will keep your personal data for
We will not retain your personal data for longer than is reasonable and necessary for the purposes for which it was collected. We shall retain your personal data for such time as you are registered with Preston Nomads CC as a member.
1 year after you cease to be a member of Preston Nomads CC or play an active part in Preston Nomads, we shall delete your data.

Your rights in respect of your personal data
You have the right of access to your personal data and, in some cases, to require us to restrict, erase or rectify it or to object to our processing it, and the right of data portability.
Our contact details

Mail: Spen Cama Memorial Ground, Clappers Lane, Fulking, Henfield, West Sussex, BN5 9NH
Email: smithad@aol.com
Phone: 01273 857477
Website: www.preston-nomads.com
Complaints
If you have any concerns or complaints about how we are handling your data please do not hesitate to get in touch with the named person at the club. You can also contact the Information Commissioner’s Office.

Preston Nomads Cricket Club Rules

The name of the Club is Preston Nomads Cricket Club ("the Club") and the Club shall be affiliated to the England and Wales Cricket Board ("ECB") through the Sussex Cricket Board.
1. The objects of the Club are the provision of facilities and promotion of participation in cricket in the Sussex area.
2. The aims and objectives of the Club are as follows:
i. To foster and promote the sport of cricket at all levels within the community and within the sport providing opportunities for recreation, coaching and competition.
ii. To manage the facilities of the Club
iii. To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket, and by the Laws of Cricket.
iv. To ensure a duty of care to all members of the Club by adopting and implementing the ECB "Safe Hands- Cricket's Policy for Safeguarding Children" and any future versions of the Policy.
v. To ensure a duty of care to all members of the Club by adopting and implementing the "ECB Cricket Equity Policy" and any future versions of the Policy.
3. Membership
i. Membership of the Club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.
ii. The Club may have different classes of membership and subscription on a non-discriminatory and fair basis. The Club will keep subscriptions at levels that will not pose a significant obstacle to people participating.
iii. Application for membership of the Club shall be by completion of a membership application form and by payment of the relevant subscription/joining fees as determined by the Annual General Meeting of the Club.
iv. No person shall be eligible to take part in the business of the Club or eligible for selection for any Club team unless the appropriate subscription has been paid by the specified date or membership has been agreed by the General Committee
v. The General Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the Club or cricket into dispute. Appeal against refusal or removal may be made to the General Committee who shall appoint an Appeals Committee to hear the appeal and decide the matter.
vi. All members will be subject to these Rules and by joining the Club will be deemed to accept these Rules and any Codes of Conduct the Club has adopted.
4. Membership consists of the following categories:
i. President, Life Vice-Presidents, Vice-Presidents and General Committee members, not included in other membership categories.
ii. Playing Members over the age of 18.
iii. Playing Members under the age of 18 but over the age necessary to qualify as Colts members.
iv. Colts Members meaning members in the Colts section.
v. Women Members meaning playing members in the women's section and over the age of 18
vi. Lady Colts Members, meaning playing members in the women's section under the age of 18, or playing in the girls' section.
vii. Parents of Colts Members and of Lady Colts Members
viii. Associate Members, meaning people who are infrequent or past players and non players/volunteers who make a contribution to running the Club.
ix. Friends of the Club, meaning non-playing members who wish to avail themselves of the facilities at the Club.
x. Village Parking Members, meaning residents of the village of Fulking permitted by the Club to use a designated area of the Club's premises for car parking purposes. Provided always that only the following categories of members shall be entitled to vote at any General Meetings: (a) Those members included in Paragraphs 4.1, 4.2 and 4.5 and (b) Those other members specified from time to time by the General Committee of the Club on the grounds they are materially contributing to the administration of the Club.
5. The members of the Club and Life Vice-Presidents and Vice- Presidents of the Club shall elect a President, who may serve for a period of up to three years, when he shall be subject to re-election. These elections shall take place at an Annual General Meeting of the Club.
6. The members of the Club shall also elect Life Vice-Presidents and Vice-Presidents. These elections shall take place at Annual General Meetings of the Club.
7. The following post-holders are the Officers of the Club shall be elected to the posts at the Annual General Meeting of the Club:
o Chairman;
o Buildings Manager;
o Chair of the Ladies Committee;
o Colts Manager;
o Development Manager;
o Girls/Ladies Cricket Manager;
o Ground Manager;
o Chair of the Marketing Committee;
o Match and Fixture Secretary;
o Membership Secretary;
o Pavilion Manager;
o Secretary;
o Treasurer;
o Welfare Officer;
o Such other officers as the General Committee shall specify from time to time.
8. The members of the Club may also elect two other full members of the Club, who together with the Officers of the Club will form the General Committee of the Club. The President shall be an ex-officio member of the General Committee.
9. There shall be a minimum of three meetings of the General Committee during the year. Seven members shall form a quorum.
10. The management of the Club shall be vested in the General Committee, which may delegate whatever functions it considers are appropriate, to one or more of the Officers of the Club, or to a sub-committee, to ensure the effective day-to-day running of the Club.
11. The annual subscriptions of the various membership categories shall be agreed at the Annual General Meeting and shall be due on 1st March each year. Such subscriptions must be paid by 30th April. Failure to comply with this rule may result in the defaulter not being eligible for further selection until the subscription is paid. Furthermore, the defaulter may be required to pay at a higher rate, as determined at the Annual General Meeting. The General Committee shall have power to reduce the subscription in special circumstances.
12. The match fees for the various categories of members shall be agreed at the Annual General Meeting, or fixed by the General Committee at its first meeting after the Annual General Meeting.
13. The Annual General Meeting shall be held before 31st January in each year, and notice shall be sent to the President, Life Vice-Presidents, Vice- Presidents, Officers and all members of the Club at least 10 days before the date of such meeting.
14. A quorum at any General Meeting shall be 11 of those eligible to vote. Should there be no quorum, no binding decisions may be made.
15. The Agenda of the Annual General Meeting must include the Annual Report of the General Committee (either written or verbal); the Treasurer's Statement of Accounts up to 30th September in each year; the election of President, Life Vice-Presidents, Vice-Presidents and Officers; the election of two non-Officer members to the General Committee; and the election of Auditor(s) or Independent Examiner(s) for the ensuing year.
16. All nominations for new Vice-Presidents must be considered in advance of the Annual General Meeting, by the General Committee, which will make formal recommendations to the Annual General Meeting.
17. The Secretary shall call an Extraordinary General Meeting of the Club at the request of (a) 25 % of the Club membership, or (b) five members of the General Committee. Ten days notice of such a meeting shall be given by the Secretary to the President, Life Vice-Presidents, Vice- Presidents, Officers and members.
18. At all General Meetings of the Club the Chair will be taken by the Chairman or in his absence by a deputy appointed by the voting members attending the meeting. Decisions made at a General Meeting shall (save in any respect of any changes made to the Rules as referred to in Rule 22 below) be by a simple majority of those members attending the meeting and entitled to vote. In the event of equal votes the Chairman shall be entitled to an additional casting vote.
19. The President, Life Vice-Presidents, Vice-Presidents, Officers and members of the Club must observe the rules of all leagues and associations (including the England & Wales Cricket Board) to which the Club is affiliated.
20. The Secretary shall convene and record minutes of all Annual General and Extraordinary General Meetings, and all meetings of the General Committee.
21. The Treasurer shall keep full accounts, which shall be audited/independently examined annually by a firm of Chartered Accountants or Chartered Certified Accountants who shall be appointed for the following year at the Annual General Meeting.
22. These rules shall not be added to, amended or rescinded, except by the Annual General Meeting or Extraordinary General Meeting. Notice of any proposal for addition, amendment or rescission shall (save in the case of any addition, amendment or rescission proposed by the General Committee and referred to in the notice of the meeting) be given to the Secretary in writing, for consideration at the Annual General Meeting in any year, not less than 28 days prior to such meeting, or for consideration at an Extraordinary General Meeting. Any amendment to such proposal shall be allowed for consideration by the meeting at the Chairman's discretion, providing it does not alter the substance of the proposal. Any addition, amendment or rescission shall only be effective if passed by a two-thirds majority of those present and voting.
23. Upon dissolution of the Club all the surplus assets are to pass to the Spen Cama Cricket Foundation.