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Privacy policy
Wirral Club Limited Privacy Policy
Wirral Club Limited (“the Club”) Privacy Policy
Summary of how we and our affiliated bodies (RFU, ECB, constituent body or any other body
with which the Club is affiliated in connection with its various sporting activities) uses your
data
• The Club uses your personal data to manage and administer your membership and your
involvement with its teams and sections, to keep in contact with you for these purposes and to
bring to your attention other Club business including but not limited to Club social events,
match tickets, fixtures and sponsorship opportunities.
• Some data is shared with our affiliated bodies, who use your data to regulate, develop and
manage the sports for which they are responsible.
• Where we or the an affiliated body rely on your consent, such as any consent we seek for
email marketing, you can withdraw this consent at any time.
• Amongst the data we collect from you may be medical (including injury) information. We will
hold this where you (or your parent) have given consent, so that we can ensure we are aware
of your condition and can that you are supported appropriately.
• Where you work in a particular role within the Club, you may be required to undergo a
Disclosure & Barring Service check using an affiliated body’s checking system. The result of
this check will be input into our or the affiliated body’s record.
What does this policy cover?
This policy describes how the Club (also referred to as “we” or “us”) will make use of the data we handle
in relation to our members and players, including our use of the systems provided by an affiliated body.
It also describes your data protection rights, including a right to object to some of the processing which
we carry out. More information about your rights, and how to exercise them, is set out in the “What
rights do I have?” section.
What information do we collect?
We collect and process personal data from you or your parent when you join and when we carry out
annual renewals of your membership. This includes:
• your name
• your gender,
• your date of birth,
• your affiliated body reference (e.g RFU / ECB ID)
• your home address, email address and phone number;
• your passport and NI details, where we have to check your eligibility or ability to work for us;
• your type of membership and involvement in particular teams, or any key role you may have
been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.;
• your payment and/or bank account details, where you provide these to pay for membership;
• your marketing preferences, including any consents you have given us;
• your medical conditions or disability, where you provide this to us with your consent (or your
parent’s consent) to ensure we are aware of any support we may need to provide to you.
Some information will be generated as part of your involvement with us, in particular data about your
performance, involvement in particular matches in match reports and details of any disciplinary issues
or incidents you may be involved in on and off the pitch, such as within health and safety records.
What information do we receive from third parties?
Sometimes, we receive information about you from third parties. For example, if you are a child, we
may be given information about you by your parents.
We may receive information relating to your existing registrations with other clubs or bodies or
disciplinary history from an affiliated body. Additionally, for certain role holders or those working with
children, we may receive information from the Disclosure and Barring Service and relevant affiliated
body on the status of any DBS check you have been required to take.
How do we use this information, and what is the legal basis for this use?
We process this personal data for the following purposes:
• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a
payment for your membership and any merchandise, or enter a competition. This includes:
o taking payments;
o communicating with you;
o providing and arranging the delivery or other provision of products, prizes or services;
• As required by the Club to conduct our business and pursue our legitimate interests, in
particular:
o we will use your information to manage and administer your membership and your
involvement with its teams and club, and to keep in contact with you for these
purposes;
o we will also use data to maintain records of our performances and history, including
match reports, score lines and team sheets;
o we provide information to affiliated bodies in connection with your membership and
participation in the Club or sports
o we use CCTV cameras to maintain the security of our premises, and may use this
video to investigate incidents at the Club or its premises
o we may choose to send you promotional materials and offers by post or by phone, or
by email where we want to send you offers relating to similar products and services
that you have already bought
o we use data of some individuals to invite them to take part in market research;
• Where you give us consent:
o we will send you direct marketing or promotional material by email;
o we may handle medical or disability information you or your parent provides to us, to
ensure we support you appropriately;
o on other occasions where we ask you for consent, we will use the data for the
purpose which we explain at that time.
• For purposes which are required by law:
o we maintain records such as health and safety records and accounting records in
order to meet specific legal requirements;
o we ensure, where you will work with children, that you have undergone an
appropriate DBS check – this is also carried out with your consent.
o where you hold a role at the Club requiring us to check your right to work, we may
process information to meet our statutory duties;
o we may respond to requests by government or law enforcement authorities
conducting an investigation.
How do affiliated bodies use any of my information?
The affiliated bodies may provide information management systems, but make its own use of the
following information:
• your name;
• your gender;
• your date of birth;
• your affiliated body reference (e.g RFU / ECB ID);
• your home address, email address and phone number; and
• your type of membership and involvement in particular teams at the Club, or any key role you
may have been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.
An affiliated body may use this information in the following ways:
• As required to conduct its business and pursue its legitimate interests, in particular:
o communicating with you or about you where necessary to its relevant sport, including
responding to any questions you send to it about its information systems;
o administering and ensuring the eligibility of players, match officials and others
involved in sports – this may involve the receipt of limited amounts of sensitive data in
relation to disabled players, where they are registered for a disabled league or team,
or in relation to anti-doping matters;
o maintaining records of the game as played in its jurisdiction, in particular maintaining
details of discipline and misconduct;
o monitoring use of its information systems, and using this to help it monitor, improve
and protect its content and services and investigate any complaints received from
you or from others about information systems;
o maintaining statistics and conducting analysis on the make-up of its sport’s
participants;
o ensuring compliance with the current body’s Rules and Regulations including those
on the affiliation of clubs, referee societies, constituent bodies and bodies, and
registration of players; and
o communicating with you to ask for your opinion on the body’s initiatives.
• For purposes which are required by law:
o The body will ensure, where you will work with children and where this is required,
that you have undergone an appropriate DBS check – this is also carried out with
your consent.
o The body may respond to requests by government or law enforcement authorities
conducting an investigation.
For further details on how our affiliated bodies use your information see:
www.ecb.co.uk/privacy
www.englandrugby.com/about-the-rfu/privacy-policy/
Wirral Club Limited (“the Club”) Privacy Policy
Summary of how we and our affiliated bodies (RFU, ECB, constituent body or any other body
with which the Club is affiliated in connection with its various sporting activities) uses your
data
• The Club uses your personal data to manage and administer your membership and your
involvement with its teams and sections, to keep in contact with you for these purposes and to
bring to your attention other Club business including but not limited to Club social events,
match tickets, fixtures and sponsorship opportunities.
• Some data is shared with our affiliated bodies, who use your data to regulate, develop and
manage the sports for which they are responsible.
• Where we or the an affiliated body rely on your consent, such as any consent we seek for
email marketing, you can withdraw this consent at any time.
• Amongst the data we collect from you may be medical (including injury) information. We will
hold this where you (or your parent) have given consent, so that we can ensure we are aware
of your condition and can that you are supported appropriately.
• Where you work in a particular role within the Club, you may be required to undergo a
Disclosure & Barring Service check using an affiliated body’s checking system. The result of
this check will be input into our or the affiliated body’s record.
What does this policy cover?
This policy describes how the Club (also referred to as “we” or “us”) will make use of the data we handle
in relation to our members and players, including our use of the systems provided by an affiliated body.
It also describes your data protection rights, including a right to object to some of the processing which
we carry out. More information about your rights, and how to exercise them, is set out in the “What
rights do I have?” section.
What information do we collect?
We collect and process personal data from you or your parent when you join and when we carry out
annual renewals of your membership. This includes:
• your name
• your gender,
• your date of birth,
• your affiliated body reference (e.g RFU / ECB ID)
• your home address, email address and phone number;
• your passport and NI details, where we have to check your eligibility or ability to work for us;
• your type of membership and involvement in particular teams, or any key role you may have
been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.;
• your payment and/or bank account details, where you provide these to pay for membership;
• your marketing preferences, including any consents you have given us;
• your medical conditions or disability, where you provide this to us with your consent (or your
parent’s consent) to ensure we are aware of any support we may need to provide to you.
Some information will be generated as part of your involvement with us, in particular data about your
performance, involvement in particular matches in match reports and details of any disciplinary issues
or incidents you may be involved in on and off the pitch, such as within health and safety records.
What information do we receive from third parties?
Sometimes, we receive information about you from third parties. For example, if you are a child, we
may be given information about you by your parents.
We may receive information relating to your existing registrations with other clubs or bodies or
disciplinary history from an affiliated body. Additionally, for certain role holders or those working with
children, we may receive information from the Disclosure and Barring Service and relevant affiliated
body on the status of any DBS check you have been required to take.
How do we use this information, and what is the legal basis for this use?
We process this personal data for the following purposes:
• To fulfil a contract, or take steps linked to a contract: this is relevant where you make a
payment for your membership and any merchandise, or enter a competition. This includes:
o taking payments;
o communicating with you;
o providing and arranging the delivery or other provision of products, prizes or services;
• As required by the Club to conduct our business and pursue our legitimate interests, in
particular:
o we will use your information to manage and administer your membership and your
involvement with its teams and club, and to keep in contact with you for these
purposes;
o we will also use data to maintain records of our performances and history, including
match reports, score lines and team sheets;
o we provide information to affiliated bodies in connection with your membership and
participation in the Club or sports
o we use CCTV cameras to maintain the security of our premises, and may use this
video to investigate incidents at the Club or its premises
o we may choose to send you promotional materials and offers by post or by phone, or
by email where we want to send you offers relating to similar products and services
that you have already bought
o we use data of some individuals to invite them to take part in market research;
• Where you give us consent:
o we will send you direct marketing or promotional material by email;
o we may handle medical or disability information you or your parent provides to us, to
ensure we support you appropriately;
o on other occasions where we ask you for consent, we will use the data for the
purpose which we explain at that time.
• For purposes which are required by law:
o we maintain records such as health and safety records and accounting records in
order to meet specific legal requirements;
o we ensure, where you will work with children, that you have undergone an
appropriate DBS check – this is also carried out with your consent.
o where you hold a role at the Club requiring us to check your right to work, we may
process information to meet our statutory duties;
o we may respond to requests by government or law enforcement authorities
conducting an investigation.
How do affiliated bodies use any of my information?
The affiliated bodies may provide information management systems, but make its own use of the
following information:
• your name;
• your gender;
• your date of birth;
• your affiliated body reference (e.g RFU / ECB ID);
• your home address, email address and phone number; and
• your type of membership and involvement in particular teams at the Club, or any key role you
may have been allocated, such as Chair, Safeguarding Lead, Membership Secretary etc.
An affiliated body may use this information in the following ways:
• As required to conduct its business and pursue its legitimate interests, in particular:
o communicating with you or about you where necessary to its relevant sport, including
responding to any questions you send to it about its information systems;
o administering and ensuring the eligibility of players, match officials and others
involved in sports – this may involve the receipt of limited amounts of sensitive data in
relation to disabled players, where they are registered for a disabled league or team,
or in relation to anti-doping matters;
o maintaining records of the game as played in its jurisdiction, in particular maintaining
details of discipline and misconduct;
o monitoring use of its information systems, and using this to help it monitor, improve
and protect its content and services and investigate any complaints received from
you or from others about information systems;
o maintaining statistics and conducting analysis on the make-up of its sport’s
participants;
o ensuring compliance with the current body’s Rules and Regulations including those
on the affiliation of clubs, referee societies, constituent bodies and bodies, and
registration of players; and
o communicating with you to ask for your opinion on the body’s initiatives.
• For purposes which are required by law:
o The body will ensure, where you will work with children and where this is required,
that you have undergone an appropriate DBS check – this is also carried out with
your consent.
o The body may respond to requests by government or law enforcement authorities
conducting an investigation.
For further details on how our affiliated bodies use your information see:
www.ecb.co.uk/privacy
www.englandrugby.com/about-the-rfu/privacy-policy/
Terms and Conditions