Privacy Policy for London Scottish Amateurs
Effective Date: 1 September 2024

1. Introduction
London Scottish Amateurs ("we," "us," or "our") is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect the personal information you provide to us through our website (the "Site"). By using our Site, you consent to the practices described in this Privacy Policy.

2. Information We Collect
We may collect and process the following types of personal information:

2.1 Information You Provide to Us:

Personal Details: When you register on our Site, sign up for events, or contact us, we may collect personal information such as your name, email address, postal address, phone number, and date of birth.
Medical Information: We may collect medical information if you provide it to us for participation in sports activities, including any relevant health conditions, allergies, or emergency contact details.
Payment Information: If you make a purchase or donation, we may collect payment information such as your credit card number and billing address. We use a secure third-party payment processor and do not store payment information on our servers.

2.2 Information We Collect Automatically:
Cookies and Tracking Technologies: We use cookies and similar technologies to collect information about your use of our Site, such as your IP address, browser type, pages viewed, and time spent on our Site. For more information on our use of cookies, please see our Cookie Policy.

3. How We Use Your Information
We use your personal information for the following purposes:

3.1 To Provide Our Services: We use your information to process your registration, manage your account, facilitate your participation in sports activities, and provide customer support.

3.2 To Communicate with You: We use your contact information to send you updates, newsletters, promotional materials, and other information related to our services. You can opt-out of receiving marketing communications at any time by following the unsubscribe instructions in our emails or contacting us directly.

3.3 To Improve Our Site: We use the information we collect to analyse and improve our Site, enhance user experience, and develop new services and features.

3.4 For Safety and Security: We use your information to maintain the safety and security of our Site, including preventing fraud, monitoring for malicious activity, and enforcing our Terms and Conditions.

4. Sharing Your Information
We do not sell, rent, or lease your personal information to third parties. However, we may share your information with third parties in the following circumstances:

4.1 Service Providers: We may share your information with trusted service providers who assist us in operating our Site, conducting our business, or providing services to you. These service providers are required to maintain the confidentiality of your information and are prohibited from using it for any other purpose.

4.2 Legal Compliance: We may disclose your information if required to do so by law or in response to a valid request from a governmental authority, including to meet national security or law enforcement requirements.

4.3 Protection of Rights: We may disclose your information when we believe it is necessary to protect our rights, property, or safety, or the rights, property, or safety of others, including for fraud prevention and credit risk reduction.

5. Safeguarding Children and Young People
5.1 Child Safeguarding: Protecting the privacy of children and young people is important to us. We do not knowingly collect personal information from children under the age of 13 without parental consent. If we become aware that a child under 13 has provided us with personal information, we will take steps to delete such information.

5.2 Parental Consent: For children aged 13 to 17, we require parental or guardian consent to collect and use personal information in connection with our sports activities and programs.

6. Security of Your Information
We take appropriate technical and organizational measures to protect your personal information from unauthorized access, use, disclosure, alteration, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee the absolute security of your information.

7. Retention of Your Information
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for legal, accounting, or reporting requirements. When we no longer need your information, we will securely delete or anonymize it.

8. Your Rights and Choices
You have the following rights regarding your personal information:

8.1 Access and Update: You have the right to access and update the personal information we hold about you. You can do this by logging into your account or contacting us directly.

8.2 Delete: You have the right to request the deletion of your personal information, subject to certain exceptions (such as for legal compliance).

8.3 Opt-Out: You have the right to opt-out of receiving marketing communications from us at any time.

8.4 Data Portability: You have the right to request a copy of your personal information in a structured, commonly used, and machine-readable format.

9. Third-Party Websites
Our Site may contain links to third-party websites. We are not responsible for the privacy practices or content of these third-party websites. We encourage you to review the privacy policies of any third-party websites you visit.

10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by posting the new Privacy Policy on this page with an updated "Effective Date." Your continued use of the Site after any such changes constitutes your acceptance of the updated Privacy Policy.

11. Contact Us
If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at

This Privacy Policy outlines the key principles and practices related to the handling of personal information by London Scottish Amateurs. It is important to ensure that this policy is reviewed regularly to remain compliant with current laws and regulations, including the UK General Data Protection Regulation (GDPR) and other applicable privacy laws.

London Scottish Rugby Club

2. Award Evenings